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The right meeting room in Utrecht

Woudschoten Hotel & Conference Centre on the outskirts of Utrecht offers 30 meeting rooms and training venues across the three wings of our building. Each wing has its own unique character, décor and layout. We will work with you to decide which conference room best suits the aim of your meeting, and it will be presented in the layout most suited to effectively facilitating your meeting or training course.


The Woudvleugel

The Forest Wing is our conference wing with a spacious foyer, several function rooms, modern hotel rooms and a private bar for socialising. The name Forest Wing reflects the unique orientation of this wing looking out on the forest on every side, the forest of Woudschoten (woud = ‘woods’ in English). This orientation was specifically chosen to bring the outdoors in and create a restful feel. The Forest Wing is ideal for larger groups and events where there are several speakers or training sessions going on at the same time.
More on the Woudvleugel

The Villa

The Villa is Woudschoten’s original building. It has a lounge, dinner restaurant, a number of attractive meeting rooms as well as comfortable hotel rooms.  The Villa is also home to the beautiful chapel. In 2017, the Chapel was fully refurbished and modernised to create the perfect theatre space along with a balcony. The name Villa was chosen to reflect the heritage and character of the building. This part of the hotel is often perceived as more intimate, making it ideal for corporate training or events.
More about the Villa

The Atrium

Woudschoten opened the third wing – the Atrium – in April 2009. The Atrium is our training and meeting wing with a spacious reception area, a number of break-out conference rooms and offering Superior hotel rooms. The name Atrium was chosen in recognition of the height of the foyer and its specific architectural style. It makes the perfect venue if you want to create an impression for guests or offer employees a premium experience at an event.
More on the Atrium


Choosing the right venue

What kind of atmosphere are you looking to create when you choose a venue? You will find a room overview for each wing in the list below, with all the details for each venue so you can get a clear picture of which would best suit your needs. To see all room specifications together as a list, check out the rooms overview.

The best layout for your event

For knowledge to be successfully imparted there are a number of factors to consider, one of which is the environment. Getting the room layout right is critical. We can set up your meeting room with the following layouts:

  • Theatre: seats are arranged in rows one behind the other. This layout is often used for presentations.
  • Cabaret: tables with chairs are distributed around the room, suitable for workshops.
  • U-shape: here the tables are arranged in a ‘U’, so that the speaker can see all the participants clearly. This works well for interactive presentations.
  • School layout: the participants sit at desks arranged in rows, useful if participants need to take notes.
  • Carré: tables with seats are arranged in a square configuration. Often used if there is no one specific speaker.

Need something different? Please get in touch and we will be happy to talk through your requirements. To contact us, fill in the contact form or give us a call on +31 (0)343 492492

Inspiring natural environment
Centrally located in The Netherlands
Good accessibility nearby A28 and A12 highway , 46 minutes by car from airport
Free parking
High level of customer service
Clear prices - all inclusive meeting packages